Mandate and Governance

 

The Club Administration Committee shall have authority to exercise its role and duties within the limits set out by the by-laws of the Rotary Club of Bowmanville and the committee's terms of reference.  The general mandate of the Club Administration Committee shall be to ensure the effective functioning of the Club and to organize its fellowship activities.

Decisions on motions before the committee and within its mandate shall be made by consensus or by a majority vote of the committee members.  The committee chair shall normally only vote to break a tie.

 

Role and Duties

 

The Club Administration committee is responsible for:

  • developing committee goals to achieve effective organization and administration of club meetings and fellowship events.
  • conducting activities associated with the effective operation of the Club including general administration, organization of the meeting facility, and meeting set-up and put-away.
  • assisting the Club Secretary with the monitoring and recording of member attendance.
  • producing the weekly bulletin and ensuring the timely publication and distribution of the bulletin to the Club’s members.
  • securing speakers for meetings and publishing the names and topics of upcoming speakers on the Club’s website.
  • ensuring that speakers’ presentation needs, such as a laptop computer and LCD projector, are available and set up appropriately.
  • promoting Club fellowship through the organization of fellowship events such as fireside chats, golf tournaments, and social events (e.g.: St. Patrick’s and Christmas parties).
  • publishing details of fellowship events on the Club’s website.
  • keeping the Club’s storage locker in a neat and orderly state and maintaining a current list of Club assets stored in the locker.

The Club Administration Committee may strike sub-committees as required; for example, a sub-committee to arrange for speakers or to monitor and maintain the storage locker.  Sub-committees shall be provided with a specific mandate and shall report to the committee as a whole.